Every rental, from booking to back on the lot.
MyTrailer.Rentals runs the whole rental on one record — booking, paperwork, payments, deposits, pickup codes, inspections and the follow-up review — so your staff stop juggling tools and your renters stop calling to ask what is next.
The customer books on your site. It arrives as one Rental Order with the customer, trailer, dates, add-ons and price already attached. Approve it in one tap — nothing to retype.
Rental Policy knows what this rental needs. The renter gets a text link to their Tracker showing exactly what is missing — license, insurance, signature.
Agreement signed, card saved, $250.00 deposit held as an authorization — not charged. Staff see all of it from Quick View.
The Igloohome code appears only after requirements and the pickup inspection are done. No one has to meet the renter at the lot.
While it is out, the Tracker shows the return time, location and instructions. The return inspection opens at drop-off.
Back on the lot and closed out. Balance settled, $250 hold released, and a review request goes out — happy renters are pointed to Google.
Your staff — Quick View
Jordan Miller
- Pickup
- Fri, Nov 14, 9:00am
- Return
- Sun, Nov 16, 6:00pm
- Total
- $214.00
- Balance
- $214.00
- Driver's LicenseLater
- Insurance CardLater
- Rental Agreement (e-sign)Later
- Security Deposit holdLater
- Pickup inspectionLater
- Return inspectionLater
Jordan Miller
- Pickup
- Fri, Nov 14, 9:00am
- Return
- Sun, Nov 16, 6:00pm
- Total
- $214.00
- Balance
- $214.00
- Driver's LicenseNeeded
- Insurance CardNeeded
- Rental Agreement (e-sign)Later
- Security Deposit holdLater
- Pickup inspectionLater
- Return inspectionLater
Jordan Miller
- Pickup
- Fri, Nov 14, 9:00am
- Return
- Sun, Nov 16, 6:00pm
- Total
- $214.00
- Balance
- $0.00
- Driver's LicenseDone
- Insurance CardDone
- Rental Agreement (e-sign)Done
- Security Deposit holdDone
- Pickup inspectionLater
- Return inspectionLater
Jordan Miller
- Pickup
- Fri, Nov 14, 9:00am
- Return
- Sun, Nov 16, 6:00pm
- Total
- $214.00
- Balance
- $0.00
- Driver's LicenseDone
- Insurance CardDone
- Rental Agreement (e-sign)Done
- Security Deposit holdDone
- Pickup inspectionDone
- Return inspectionLater
Jordan Miller
- Pickup
- Fri, Nov 14, 9:00am
- Return
- Sun, Nov 16, 6:00pm
- Total
- $214.00
- Balance
- $0.00
- Driver's LicenseDone
- Insurance CardDone
- Rental Agreement (e-sign)Done
- Security Deposit holdDone
- Pickup inspectionDone
- Return inspectionLater
Jordan Miller
- Pickup
- Fri, Nov 14, 9:00am
- Return
- Sun, Nov 16, 6:00pm
- Total
- $214.00
- Balance
- $0.00
- Driver's LicenseDone
- Insurance CardDone
- Rental Agreement (e-sign)Done
- Security Deposit holdDone
- Pickup inspectionDone
- Return inspectionDone
Your renter — Rental Tracker
Opens when you arrive. A few photos protect you and your deposit.
Recreated from the live Quick View and Rental Tracker. Names, dates and codes are examples.
Why rental companies switch to MyTrailer.Rentals.
Most operators come to us running the business across five tools and a phone full of texts. Here is what changes.
One rental, one record.
Booking, agreement, payments, deposit, inspections, access codes and every message live on the same Rental Order. Staff open Quick View and see what is done and what is next.
Instead of: A calendar app, an e-sign tool, a card reader and a thread of texts.
Keys do not go out until the paperwork is done.
Rental Policy decides what each rental needs — license, insurance, signature, payment, deposit hold, pickup inspection. The lock code stays hidden until every one is met.
Instead of: Texting a lockbox code and hoping the paperwork catches up.
Your renter never needs an app or a login.
They get one text link to their Rental Tracker: what is left to do, when and where to pick up, the code when it is time, how to return and what they owe.
Instead of: "Hey, what was the code again?" at 9pm.
Built around how rentals actually work.
Deposits held as card authorizations, Hold Open for damage follow-up, mileage, hours and fuel charges, blackout dates, add-ons, and business accounts with billing terms.
Instead of: A generic booking tool with a rental label stuck on.
A person answers when you need one.
Rivet answers "how do I…?" inside every portal page, and UnifiedRentals.Support puts you in front of the people who build the system.
Instead of: A chatbot and a ticket number.
Everything it handles.
Turn on what you need today and add the rest as you grow. All of it shares the same customers, trailers and Rental Orders.
Get booked
- Your rental websiteBranded site on mytrailer.rentals/yourbusiness or your own domain.
- Online bookingLive availability, add-ons and the full price shown before they submit.
- Quotes and estimatesBuild an estimate with add-ons and send it; quote requests arrive in the portal.
- Promo codes and creditsRun promotions or credit a customer account for next time.
- Verified discountsMilitary, first responder and other community discounts verified through ID.me.
Set the rules
- Rental PolicyRequirements, payment timing, deposits and cancellations by company, location or trailer.
- License and insurance collectionRenters upload from their phone; staff review in one place.
- E-signed agreementsRental agreement, card authorization and your custom forms, signed on any device.
- Cancellation policyShown at booking and applied the same way every time.
Get paid
- Card payments via StripePayment links, saved cards, partial payments and refunds tied to the order.
- Security deposits as holdsAuthorize instead of charge, then capture or release at return.
- Invoices and balance linksSend the remaining balance as a link; it updates the order when paid.
- POS register and shopRing up walk-ins and sell accessories or supplies from the same system.
- Business accountsBilling terms, tax-exempt handling and multiple drivers or contacts per account.
Hand off and get it back
- Checkout and return inspectionsPhotos, initials and signatures captured on the renter's phone or by staff.
- Contactless pickupIgloohome and Master Lock codes generated per rental and released at the right moment.
- Smart asset QRA sticker on the trailer opens its rental after the renter verifies their phone number.
- Usage chargesMileage, hours and fuel readings at pickup and return, billed against your terms.
- Hold OpenKeep a returned rental open for damage, cleaning or balance follow-up.
Run the fleet
- TrailersPhotos, rates, deposits, add-ons and specs per trailer.
- Calendar and availabilitySee what is out, what is coming back and where conflicts are.
- Blackout datesBlock dates for service, holidays or anything else so they cannot be booked.
- MaintenanceLog service and schedule upcoming work on each trailer.
Keep them coming back
- Rental TrackerOne link for the renter, from request to closeout.
- Text, email and pushStatus updates, reminders and instructions sent on the right event.
- Review requestsAsked after a good return; happy renters are sent to Google or Facebook.
- Marketing CanvasMake social graphics from your trailers with a QR code to your booking page.
- My FinancesIncome, transactions and tax summary with QuickBooks and Wave CSV exports.
Connected to the tools you already use.
Each integration writes back to the Rental Order, so the record still tells the whole story afterward.
Card payments, payment links, saved cards, deposit authorization holds and refunds — all recorded on the Rental Order.
Generate a time-limited PIN for each rental. The renter sees it on their Tracker only after requirements are met.
Assign a lock and access code per rental, plus a separate return code.
Verify military, first responder and other groups before applying a community discount.
After a good return, the renter is asked to share a review where it helps you most.
Export income and transactions from My Finances as import-ready CSV files.
Built in. Status changes, reminders and Tracker links go out automatically on the right rental events.
Point your own domain at your rental site, or start on a free mytrailer.rentals address.
Help that knows the page you are on.
Rivet sits inside the portal and answers the questions a new employee would otherwise call you about. When you need a person, UnifiedRentals.Support goes straight to the team that builds MyTrailer.Rentals.
- Under Send Links, choose Balance Link.
- Confirm the amount and send it by text or email.
One system behind every kind of rental.
MyTrailer.Rentals runs on Unified Rental Systems. If you rent more than one kind of thing, it is the same login, the same customers and the same Rental Orders.
Try it with a real trailer this week.
We set up a real account with your trailers, rates and website address. Run one rental from booking to return and decide from there. Requesting a trial does not need a card or start a subscription.